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Just copying some stuff here until I can move it to a more appropriate page:

On Sunday 09 February 2003 10:33 am, Linc Fessenden wrote: > I hate to do this Randy, but I do not find the Twiki easy to access,
> navigate, or change. For me at least it is much easier to respond
> in text on a public email to address any concerns you might have...
> And you can count on this email at least reaching those persons on
> the list.. Anyway, here is what will be happening on saturday:

Well, even though I'd like to convince you to use the TWiki, for the time being I'll move appropriate stuff from this response to the TWiki sometime today.

>
> 2 Classes at Seibert on 10th.
> After each class, the parents well be directed to pick up their
> computer at the 7th st (St. Lukes church).
> As the people arrive, they will be shown a working computer, sign
> their release/waiver, and take it home.

Meaning their working computer, I presume? But no necessity for them to plug it together or anything? So when we first arrive on Saturday, we (the distribution volunteers can attempt to set up and power up 10 systems that the recipients can inspect before signing off and taking them home).

> After all is said and done, Cherylee Plessor get's the resulting
> paperwork, and sends me a list of recipients and the associated cfk
> serial numbers which I will stuff into the spreadsheet and we'll be
> done!
>
> Hopefully it won't get any more complicated than that.
>
> Now we can all find what there is of the spreadsheet tracker at
> http://lvcfk.org/cfk.html
> You have to remember that url because it is not published publicly on
> the website.

I'll add it to the TWiki, and this is what you are recording:

Serial# -- the CFK assigned serial number, like A00000001 CompType Speed Ram Installer Recipient Recip Date OS Video HDD CDRom NIC Mouse KB Monitor Sound

I may flesh this out a little bit more on the TWiki (with some example entries), but I presume NA means essentially not included (Not Applicable) and the X means supplied but no model information recorded?

>
> Here's the problem as I see it....
> The board just agreed to push out vectro boxes exclusively to the
> first run of recipients. We DO NOT have enough linux boxes asset
> tagged into the system - which means in a nutshell, we don't have
> enough complete linux systems.
> Now we DO have enough Linux boxes that have an install on them,
> they simply have to be paired with a monitor, KB, mouse, tested
> quickly and assigned a cfk serial number. This shouldn't take very
> long at all, but it HAS to be done before saturday.

Well, actually, 10 more systems could be put together and tested on Saturday, after the first group picks theirs up. (I.e., between about noon and 3:00 PM) -- the only problem might be recording the right stuff in the asset management system (or collecting the right stuff on paper).

> Another thing to take into consideration.. The new cfk 1.0 is
> considerably different in a few spots from the old vector install
> that we first did. Do we need to updae the install on the previously
> done vector boxen or just make (and make sure) a few changes are in
> place and let them go out??

Probably dann should comment -- I don't know who else knows what the differences are.

> Comments? My concern is that some of
> thos vector boxes still have the swearing in that game,

I know how to patch that -- if we power up the systems before anyone arrives we can test that and fix it if necessary.

> and also that
> some of the still have the problem associated with our background not
> coming up.

I don't know how to fix that. (I mean, I've attempted to by calling up the desktop properties or something like that, and attempting to confirm that the background is saved, but it seemed that didn't necessarily fix that reliably, at least on the ones at the lab).

> Both of these are really easy fixes though.

There is one other minor thing that will have to be dealt with occasionally -- on "our" side of the room we set up X for the higher resolution monitors -- left on my own I don't feel comfortable trying to adjust X for the lower resolution monitors so I will probably try to send out only the higher resolution monitors.

Depending how many volunteers we get for distribution on Saturday we might split into two shifts for coverage -- some to arrive before the first recipients to power up 10 systems and hand them out, some to arrive later in the day to "assemble" up 10 additional systems, power them up, record serial numbers (or whatever), and hand them out to the second group.

Guess we need to count the volunteers -- so far I think it's:

  • Allan Metzler
  • Joe Simpson (IIRC -- I think he volunteered, but I'm not trying to
put words in his mouth)
  • me

Randy Kramer

Wow! Thanks for the prompt meeting notes.

Some general comments or questions, followed by some comments to specific items of the meeting notes:

Was this the first "organizational" meeting of CFK (which, if we were incorporated, might have been a "board meeting")? Is it really intended that those present will become members of the board? (Or what is the intent?)

There was a long discussion before I left (sorry I had to leave) that seemed to result in a general agreement that computers would be distributed on a first come first served basis as long as the parents meet the criteria, which seem to be:

* Currently stated as no computer in the home, but discussion was that this should be amended to something different (perhaps "no computer in the home available for the child's use"?), allowing for the idea that a parent might have a computer for work purposes that cannot be made available to the child.

  • Parents must agree to bring their children to a CFK training
session at a CFK training and/or distribution "facility" to pick up the computer (which helps limit the geographic area, a concern I was going to bring up -- and, since, as we expand, new training and distribution facilities will presumably be created, may be a valid "permanent statement (rather than anything that specifies any particular geographic area)).

  • At the training, parents must sign a waiver, (a draft copy of which
is attached but discussion was that the language should be simplified and a translation be available in Spanish for Spanish speaking parents).

  • Related to this, there was discussion about whether the financial
condition of the family should be considered. -- There seemed to be a general agreement that: (1) we should deal with this problem when it arises, and (2) it may be somewhat "self-policing" in that the current computers are very low end models (the assumption being (I think) that a parent that could afford something better would acquire something better with his or her own resources)

There was also a discussion about fund raising. I'm trying to think of how to summarize it -- here's a first attempt (which includes some things that I think were implied (not stated):

* There is not intended to be any financial obligation on the part of volunteers, members of the board, or officers of CFK.

* There is not intended to be any general obligation to raise funds on the part of all volunteers, all members of the board, or all officers of CFK.

  • Some officers, board members, and volunteers may get involved in
fund raising of some sort as funds are required. (And some, as discussed below, is already in progress.)

There was discussion of the organizational plans of CFK, and the possible liabilities of volunteers, officers, and board members.

Over the long term, CFK plans to incorporate. Incorporation (IIUC) will resolve the issue of legal liabilities for volunteers, officers, and board members. ($500 is required for the filing fees, John Freund will handle the filing on a pro bono basis, and it will take 6 to 8 weeks until it is "approved" (or whatever).)

There is also an intent to obtain 501 c.3 (??) status, which (IIUC) will provide certain tax advantages and allow CFK to apply for certain grants that are only available to 501 c.3 organizations. This process will take six months to a year (and another filing fee (different amount) and more of John Freund's pro bono work).

Until the CFK achieves 501 c.3. status, one or both of the churches involved is willing to somehow "lend" their 501 c.3 status for the purpose of applying for at least a Pennsylvania education grant of some sort. (The application for that is due the end of March (??), is 39 pages (?? or is that the 501 c.3 application), and does it require an application fee??)

An opinion was expressed during the meeting that we, as a loose group of individuals and with signed disclaimers by the parents receiving the computers, could go forward with distribution of computers before the incorporation with no liability for the loose group of individuals involved (or the volunteers, officers, and board members of the CFK??).

I am not comfortable with that, and request that this issue be reviewed with John Freund or some other attorney at law. I think some of the points that the attorney should be aware of (or specific questions to be answered) include:

  • Who the computers were donated to -- CFK, Randy Plessor, or ? (If
CFK, who was / is CFK until incorporation is achieved?)

  • Does the act of filing for incorporation put the corporate "shield"
in place, or is it only the approval (or whatever) that accomplishes that?

  • Whatever his answer, is it the same for volunteers, officers, and
board members?

A few more comments interspersed below.

Randy Kramer

On Wednesday 05 February 2003 12:33 am, Cherylee Plessor wrote: > We had a great meeting tonight and the input was terrific. If I've
> missed anything, which is most likely... please correct me. Thank
> you to all who participated. We appreciate everything you are doing
> and the children will too!
>
> The website address is: www.lvcfk.webhop.org

I think it should be noted that there are two websites. The other one is the TWiki at http://thelinuxlink.net/twiki/bin/view/CFK/WebHome. At the next meeting, I suggest we have some discussion about the purpose of the two sites. My first thought is that the lvcfk website is the more public facing site and the TWiki is more of a working site perhaps initially for CFK internal purposes, but it might eventually include public facing sites for help and so forth.

> Some key things from tonight:
>
> 1.. Randy and Joe Simpson will be going to Atty. Freund's office to
> start the 501C-3 application. Joe will loan money to the project to
> start the legal documentation needed. There are several other things
> they will be talking about including the name for the organization
> (possibly Recycled Computers For Kids???) and a promissory note to
> Joe to pay back the $500.00. This would also go to anyone else who
> would offer to put cash upfront for starting costs for the
> organization.

2.. Bill Dunning, Compact Disc Center in Bethlehem, is > going to try and solicit other companies to financially donate monies
> to the corporation setup fees.

3.. There will be two sessions > starting on Sat., Feb. 15th. First session 9:00 AM to 11:00 AM with
> distribution immediately following and the second from 1:00 PM to
> 3:00 PM with distribution immediately following.

Is it still the intent that one session gives out Windows computers and the other LInux computers?

4.. An outline and > handout will be put together by Randy and Cherylee to be ready on
> Monday, Feb. 10th for a run through with the Linux gents. Any
> changes can be made and the final printouts printed for the first
> Saturday, Feb. 15th class.

5.. It was decided a 'manual' would not be > suitable as each machine could be different. The handouts will be
> kept very general and give hookup and practical information.

6.. It > was decided the classes should be an introduction for parents and
> would give resources for future help at the class. This will serve
> as an introduction to get setup. The main help is going to come from
> the groups represented by the volunteers already in place, i.e. Jeff
> Zartler's Linux user group and a possible future Computer Club For
> Kids and Parents to be started by Randy Plessor and/or the
> organization.

I think "Jeff Zartler's Linux user group" refers to the LVLUG (Lehigh Valley Linux Users Group), and if so should be referred to as such, If it refers to the Linux sig of the LVCG, then you forgot the LVLUG. (Or did the LVLUG decline to volunteer to provide (future -- i.e., after the initial distribution) help?

7.. We will be putting together By-laws and will draw > from sample by-laws already in place for a Not-for-profit
> organization and custom them as needed to suit the organizations
> purpose.

Has a person or committee been designated to work on this effort?

8.. After discussion, it was decided to push the Linux > operating system through for the pilot because more educational
> software was readily available. The PC will have more applications
> geared toward children than a bare minimum Windows PC and we still do
> not have the Windows software to load.

Maybe that answers my previous question -- all the computers to be distributed on 15 Feb will be Linux based?

9.. It was suggested a > 'Volunteer' form be put as a link on the website to generate more
> volunteers.

10.. The next function will be held on Saturday, Feb. 8th > at St. Luke's Lutheran Church, 435 N. 7th St., Allentown, where at
> least ten more PC's will be built for distribution for the first
> sessions.
>

I looked at some of that very quickly. It appears a CD-ROM drive is not optional. Was there any further discussion about that? And, my guess is that a 1.2 GB hard drive (or that much space on two hard drives) is required. Was there any agreement about that?

> Information Forwarded to this distribution, not to be posted on
> Website:

Does this imply that the meeting notes will be posted on the web site? Would this be the TWiki or the other site? If not, why not? (Maybe they first need to be labeled "draft" until they are "approved" at a subsequent meeting?

Date: Wed, 5 Feb 2003 00:33:53 -0500 To: "Randy Kramer" <rhkramer@fast.net>, "Allan Johnson" <allanjohnson@compuserve.com>, "Allan Metzler" <Ametzler@RCN.com>, "Asa Dickinson" <cyberguy@ptd.net>, "Barb Kiechel" <kiechelb@lcti.org>, "Bob Coulsey Computers For Kids" <bibleboy35@aol.com>, "Bob Iocco Computers For Kids" <Iocco5@aol.com>, "Brad & Maxine Waldman" <ccmn@ptd.net>, "Bud Daneker Computers For Kids" <seibertpastor@fast.net>, "Cherylee Plessor" <cherp@fast.net>, "Daniel Washko" <d.g@juno.com>, "Daniel Washko" <dann@thelinuxlink.net>, "Dave Mathias" <dave-math@juno.com>, "Dr. John McAdams" <McAdamsJ@allentownsd.org>, "Dr. Tina Belardi, Principal" <BelardiT@allentownsd.org>, "George Roberts" <anchor@ptd.net>, "Jeff Zartler" <jacaz@fast.net>, "Jerry Shea" <ttec@enter.net>, "Joe Simpson" <Joe.Simpson@Starband.net>, "Joseph DiGerlando" <DiGerlandoJ@LCTI.org>, <LFessen106@aol.com>, "Linc Fessenden" <linc@thelinuxlink.net>, "Linda Bolasky" <lindabolasky@enter.net>, "Mare Shaffer" <Mares@fast.net>, "Randy Plessor" <randyp@fast.net>, "Robert Friedrich" <Robert.Fredrich@verizon.net>, "Ron Vincenty" <fhpastor@yahoo.com>, <spectra@enter.net>, "Ann Rogers" <dancing112@yahoo.com>, "Jim McQuillan" <jam@ltsp.org>, "Sam Hiser" <swhiser@openoffice.org>, "St. Luke's church" <stluke@enter.net>, "Sue Willams" <suewill@ptd.net>

We had a great meeting tonight and the input was terrific. If I've missed anything, which is most likely... please correct me. Thank you to all who participated. We appreciate everything you are doing and the children will too!

The website address is: www.lvcfk.webhop.org

Some key things from tonight:

1.. Randy and Joe Simpson will be going to Atty. Freund's office to start the 501C-3 application. Joe will loan money to the project to start the legal documentation needed. There are several other things they will be talking about including the name for the organization (possibly Recycled Computers For Kids???) and a promissory note to Joe to pay back the $500.00. This would also go to anyone else who would offer to put cash upfront for starting costs for the organization. 2.. Bill Dunning, Compact Disc Center in Bethlehem, is going to try and solicit other companies to financially donate monies to the corporation setup fees. 3.. There will be two sessions starting on Sat., Feb. 15th. First session 9:00 AM to 11:00 AM with distribution immediately following and the second from 1:00 PM to 3:00 PM with distribution immediately following. 4.. An outline and handout will be put together by Randy and Cherylee to be ready on Monday, Feb. 10th for a run through with the Linux gents. Any changes can be made and the final printouts printed for the first Saturday, Feb. 15th class. 5.. It was decided a 'manual' would not be suitable as each machine could be different. The handouts will be kept very general and give hookup and practical information. 6.. It was decided the classes should be an introduction for parents and would give resources for future help at the class. This will serve as an introduction to get setup. The main help is going to come from the groups represented by the volunteers already in place, i.e. Jeff Zartler's Linux user group and a possible future Computer Club For Kids and Parents to be started by Randy Plessor and/or the organization. 7.. We will be putting together By-laws and will draw from sample by-laws already in place for a Not-for-profit organization and custom them as needed to suit the organizations purpose. 8.. After discussion, it was decided to push the Linux operating system through for the pilot because more educational software was readily available. The PC will have more applications geared toward children than a bare minimum Windows PC and we still do not have the Windows software to load. 9.. It was suggested a 'Volunteer' form be put as a link on the website to generate more volunteers. 10.. The next function will be held on Saturday, Feb. 8th at St. Luke's Lutheran Church, 435 N. 7th St., Allentown, where at least ten more PC's will be built for distribution for the first sessions.

Information Forwarded to this distribution, not to be posted on Website:

a.. List of Committee members from 2/04/03 meeting. b.. Computers For Kids Revised Draft as presented to the Allentown School District. ** Please note, this is the draft and will have to be redone to meet the needs of the mission statement for the By-laws adapted by the official committee and/or board and was used to get the 'pilot program' off the ground in one geographical area.**** c.. Parent Survey/Questionnaire Form d.. Disclaimer Form e.. Letter to Parents

Thanks again. Have a great night.

Cherylee

Topic revision: r1 - 2003-03-17 - RandyKramer
 
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