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TWiki Community Summit, 2008-09-04/05

Introduction

Following on the TWiki Community Rome Summit in August, 2007, and the second TWiki Community Summit Yahoo! Inc., Sunnyvale, California, we now invite the TWiki development community and TWiki contributors and users that wish to have influence on the future of TWiki.

The 3rd summit is held in Berlin, Germany. The date set by popular vote is 04-05 Sep 2008.

Motorola Berlin has accepted to make a small and a large meeting room available to us the two days.

Logistics

  • Previous summit: TWikiCommunitySummit2008Q1
  • Next summit: not planned yet
  • Location: At Motorola in Berlin, Germany
  • Date: 4th and 5th Sep 2008

removed How to get there, Hotels, IT Infrastructure & Virtual presence, RSVP; see history revision 123

Agenda

  • Meet at 9:00 AM at the guest reception of Motorola. You that arrive by car can park in the guest parking. There is a boom and you just annouce yourself to the machine and the guard opens.

  • Day One - 9:00 Morning till Lunch 12:15 - Introductions and Demos
    • Todays agenda and welcome (Kenneth Lavrsen - 10 minutes)
    • Who's who
    • Welcome to my plugin (plugin demos)
    • Welcome to my TWiki (project demos)

  • Lunch is arranged at a specific time for us in the cafeteria (invited as guests of Motorola). It is 12:15.
  • Day One - 12:15 - 17:00 - politics

  • Day Two - 9:00 Morning till Lunchtime - roadmap
    • State of the competition - who matters? What are they doing?
    • Roadmap for next few TWiki releases (at least TWiki 5.0), possible topics:
      • Is 'Web 2.0' a reasonable claim?
      • How do we optimize the TWiki storage model. Is it a database store? Or a mix?
      • What about AJAX?
      • Packaging TWiki applications
      • See also: FeatureRequests (review and draft priorities before the summit)
      • TWikis user interface (improve usability)
        • create a vision and strategy for the further development of TWiki's UI.

  • Lunch is arranged by Motorola

  • Day Two - Lunch till 15:00

Breakout sessions (to be organised amongst interested parties) :

  • Talk about a German marketing website for TWiki
  • Wrap up session: 15:00 - 16:00 (we can extend as needed)

Summary Notes of Summit Sessions

I've done the best I could to summarize the proceedings of the summit from reviewing the irc logs. However, if you have questions about my summary, please review log and make revisions. If needed, I have an audio recording of day 2 which I can provide and I understand a recording of day 1 also exist. -- LynnwoodBrown - 10 Sep 2008 I have some audio recording of both days, if anyone is interested -- OlivierRaginel - 10 Sep 2008

Day 1 - Thursday Morning

Presentations were made by the following individuals on interesting TWiki projects:
  • AdamHyde on use of TWiki by FLOSS
  • MartinSeibert on how TWiki is used internally to "federate many applications of // SEIBERT / MEDIA". He showed how turning TWiki into a dashboard for the entire company can boost productivity.
  • KennethLavrsen on use of TWiki inside Motorola, including their Quality Management System. He focused on how to get rid of old ISO compliant policies to have new effective ones using TWiki.
  • MichaelDaum - Demonstrates corporate user-portal with expert-skill-application.
  • CarloSchulz on use of TWiki in IBM and how his usability experience made him tweaked TWiki to get a more user-friendly experience.

Day 1 - Thursday Afternoon

After lunch, the Summit participants began discussion regarding outstanding governance questions facing the TWiki community. KennethLarsen set up a conference call for participation by community members who could not be present.

The group used TWikiGovernanceConsolidated as a starting place for the discussion and the afternoon was largely taken up with the first two items: the BDFL position and questions about status of the TWiki Trademark. Much of the discussion developed as dialog between various community members and TomBarton representing TWikiDotNet's perspective (Peter could not attend this session). The short summary of the primary points that emerged from this discussion were as follows:

  • The overwhelming position among participants regarding the BDFL position is it is not needed or appropriate for the community. The majority position was that this would not be an acceptable element of governance.
  • The participants expressed very strong reservations about TWikiDotNet's control of the TWiki brand whose value, the participants felt, is primarily based on the volunteer contributions of many individuals.
  • TomBarton acknowledged that he was not aware of the strength of community opinions on these matters and promised to talk with Peter and provide a response on these matters by the next morning.

At the end of the day, the group summarized it's positions on these questions as follows: (as posted in TWikiGovernanceConsolidated)

  • Community requirements for brand name License:
    • Free (as in free beer and free speech) Public License given to the entire community
    • No one has to sign any agreement
    • License does not expire and cannot be revoked
    • Commercial and not commercial
    • License is global
    • The community does not want to limit the commercial possibilities of TWiki.net
    • We recognize that we cannot register a company or other legal entity with the name TWiki unless a special license is granted in a case by case basis
  • Community position on the Peter Thoeny's role:
    • We accept that Peter Thoeny represents TWiki
    • Peter should have the same rights on the project as any other community member
    • Peter Thoeny is considered the Chief Evangelist
    • Peter Thoeny will not have veto right
    • Peter Thoeny will not have the right to overthrow community decisions

Tom Barton's email response was later posted in TWikiGovernanceConsolidated.

Day 2 - Friday Morning

Group continued discussion regarding TWikiGovernance and reviewed Tom Barton's response.

Day 2 - Friday Afternoon

It was decided to split into different groups to focus on different topics: one focused on the road map, one on the governance, and one on the foundation.

After PeterThoeny joined via conference call, the group reviewed specific points regarding his role and he agreed on the following points:

  • The community recognizes Peter Thoeny as project founder, representing TWiki.
  • Peter Thoeny is considered the Chief Evangelist
  • Peter Thoeny will not have veto right
  • Peter Thoeny will not have the right to overthrow community decisions

Peter further requested a permanent seat in the governing council. It was determined that this point should go to community vote.

CarloSchulz presented the ExtendedTWikiRoadMap. The conclusion made was that CarloSchulz should lead a team focusing on the first point of this road map: usability. The community and Peter Thoeny agreed that this road map was aligned with the TWikiMission, and welcomed it cheerfully. ArthurClemens added to this that usability (or rather the broader User Experience) should be leading the code rather than the way around. This was agreed upon.

The group then proceeded to elections of an Interim Governance Board. The following individuals were nominated: AdamHyde, LynnwoodBrown, KennethLavrsen, CrawfordCurrie, PeterThoeny, MichaelDaum, AndreUlrich, MartinSeibert, SvenDowideit. All accepted the nomination.

The vote was executed by everyone sending 5 names to JensHansen. The vote resulted in the following five individuals being approved as the Interim Governance Board: AdamHyde, KennethLavrsen, LynnwoodBrown, CrawfordCurrie, and MichaelDaum.

While waiting for the vote results, ArthurClemens made a demo of using TWiki as a CMS backend, using Flash to display the images stored in TWiki.

Practical Details

You have to be announced in advanced in the Motorola Reception and this happens by adding your name to this topic in the RSVP table. I (Kenneth Lavrsen) need to submit the list of names by 12:00 Wednesday the 3rd. You cannot count on emails later since I will be travelling and arrive with the rest of you Thursday morning at 9:00 AM.

If you arrive later than 9:00 please tell this in the table. If the arrival time is unclear Kenneth Lavrsen's cell phone is +45 25 40 81 70.

You will need some picture ID like passport or drivers license so the reception knows who you are. The Motorola site also hosts our customers which are often police forces and other government type customers so we have to know who is walking around in the area.

The announcement and ID requirement is only for the Summit. Not for the evening meetup which is not at Motorola.

Reasons to attend

  • Meet key people in the project
  • Help drive the next generation - speak for your favourite features
  • Share your experiences, show off your work
  • Influence how the project will be governed in the future

TWiki Meetup in Berlin

Announcement On 2008-09-04 at 17:30 CET there will be an TWiki-Meetup in Berlin. Everybody can participate. Just drop by! See here for more details.

Sponsors

How about organizing sponsoring a bit more so that we see what is needed, who already provides what. There are a lot of people outside of Codev that use TWiki and would probably be willing to contribute to TWiki that way as a sponsor to the TWikiCommunity.

Discussion

Hotel Rates please can someone tell me how much the hotel is with the Motorola discount applied. Thanks.

-- MichaelCorbett - 17 Apr 2008

Round 80 Euros per night.

-- KennethLavrsen - 17 Apr 2008

Thanks, Kenneth. That means 65 quid or 125 dollars.

I'll be bringing my wife too. Do you happen to know what the rate is for a double room?

-- MichaelCorbett - 18 Apr 2008

That you will have to ask at the hotel. The hotel also has special weekend rates also for tourists. The Motorola discount is for normal weekday nights negotiated for business people visiting Motorola in Berlin.

-- KennethLavrsen - 18 Apr 2008

I just booked a flight from Frankfurt to Tegel. Do not change the dates. smile For all other interessees near Frankfurt: The fare was as low as 78,00 Euro. :-O

-- MartinSeibert - 19 Apr 2008

I will try to make it but it would have been easier for me to do that over the week-end as it was once suggested. Now I have to sell that to my boss or use up vacation days...

-- StephaneLenclud - 10 Jul 2008

isnt a twiki meeet with only intranet access a bit odd? can we push motorolla for an open connection (wifi) in both rooms or change the venue?

-- AdamHyde - 04 Aug 2008

I tried to flesh out the agenda a bit more.

-- CrawfordCurrie - 06 Aug 2008

Could we have an open space style of summit with only little slots, that need the attention of all members together. This way everybody can contribute and we will be more productive. See here fo more info on open space: http://www.openspaceworld.org/cgi/wiki.cgi?AboutOpenSpace, http://en.wikipedia.org/wiki/Open-space_meeting, http://en.wikipedia.org/wiki/Open_Space_Technology

-- MartinSeibert - 08 Aug 2008

We are not really enough people to do open spaces efectively.

-- KennethLavrsen - 14 Aug 2008

The agenda item "A face-lift for TWikis user interface" attracted some comments that were out of place in an agenda, so I moved them to TWikiUsabiltyTalk .

-- CrawfordCurrie - 15 Aug 2008

Hi all - will we start at 9:00 AM?

-- TomBarton - 02 Sep 2008

I unfortunately need to cancel my trip to Europe because I am pretty much over-committed at this time. That is, as much as I would like to join the dev summit I will not be able to participate in person. Same for WikiSym2008. Do we have a conference bridge where I can call in from time to time?

-- PeterThoeny - 02 Sep 2008

I just read, that PeterThoeny will not participate. See: TWikiDotNet

I am a bit disappointed. I was eager to get to know Peter in person. frown

-- MartinSeibert - 02 Sep 2008

I will setup a conference bridge. Same bridge - same PIN - as for the two Governance conference calls.

The phone numbers and PIN cannot be posted on an Internet page OR on a logged IRC channel.

We will open an IRC channel all day - both days and people can get dial in numbers and PIN there.

We can use the #twiki_release channel.

-- KennethLavrsen - 02 Sep 2008

The phone numbers and PIN cannot be posted on an Internet page OR on a logged IRC channel.

We will open an IRC channel all day - both days and people can get dial in numbers and PIN there.

We meet in the reception of Motorola at 9:00 AM and that should give a meeting start time at 9:30.

I need to give all names and your company you represent Wednesday so the reception has name tags ready. You will also need to show some picture ID like passport, or drivers license.

If you arrive later I need to know. You cannot come in unannounced and without someone fetching you.

My phone number is +45 25 40 81 70.

-- KennethLavrsen - 02 Sep 2008

On a related note, i'm gonna be in Berlin friday afternoon. Originally, I had to move some business obligations, and move ahead my planned holiday in Germany (well, we planned for south germany, but we're taking a detour smile

Couldn't resist meeting all you guys again or for the first time.. Hope you'll save a seat for me on friday afternoon.

Doesn't mean i'll be back on the TWiki project, things are moving into favourable directions but it takes a lot of changes before that will happen, but anyway let's not hash all that up.

See you on friday!

-- KoenMartens - 02 Sep 2008

Peter, this is really an unfortunate turn. The TWikiCommunity does not meet that often, thus each one is very important.

-- MichaelDaum - 03 Sep 2008

There seem to be a couple of "private" plugIns to buy. Can we create a list of these additional Plugins. This way interested party in buying these plugins could contact the developers, who created them. What do the others think?

-- MartinSeibert - 04 Sep 2008

I attached the cleaned log of #twiki-summit (w/o phone numbers and PIN codes). Note that the first 30 minutes from the first day are still missing, feel free to add them.

-- MarkusUeberall - 05 Sep 2008

For all participants of the Summit I have uploaded the pictures from my camera here: http://www.flickr.com/gp/69381844@N00/g16ne4

-- MartinSeibert - 07 Sep 2008

Mine are here: http://www.flickr.com/photos/30242582@N03/sets/72157607140805566/

-- OliverKrueger - 07 Sep 2008

BasicForm
TopicClassification TWikiCommunity
TopicSummary Preparation and announcement of the third TWiki community summit.
InterestedParties The TWiki community at large
RelatedTopics TWikiCommunitySummits, TWikiCommunitySummit2008Q1, TWikiCommunitySummitRome2007
Topic attachments
I Attachment History Action Size Date Who Comment
Unknown file formatJPG DSCF1765.JPG r1 manage 1483.5 K 2008-09-05 - 15:00 KennethLavrsen  
Unknown file formatJPG DSCF1766.JPG r1 manage 1476.1 K 2008-09-05 - 15:01 KennethLavrsen  
Texttxt twiki-summit-log.txt r1 manage 113.8 K 2008-09-05 - 15:25 MarkusUeberall Log of #twiki-summit
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Topic revision: r125 - 2008-09-10 - OlivierRaginel
 
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